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Romona PTA

Parent Teacher Association

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PTA Financial Procedures

Proposed Budget for 2020 – 2021

The proposed budget for Romona PTA for the year 2020-2021 can be found at the link below.

Proposed Budget 2020-2021

Budget for 2019 – 2020

The budget for Romona PTA for the year 2019-2020 can be found at the link below.

Budget 2019-20

Purchases

A Romona PTA Expense Form must be completed for either reimbursements or vendor check requests.

Complete all information on the form and attach receipts and/or invoices. Please allow 2 weeks for your reimbursement or check to be processed.

IMPORTANT!  The PTA does NOT reimburse sales tax.  When making a purchase for the PTA, please present the PTA Tax Letter to the store/vendor at the point of sale.

Deposits

Check Deposits

Check deposits may be placed in the Treasurer’s mailbox, located in main office at Romona along with the completed PTA Check Deposit Form.

Check deposits must be submitted within 10 days of collection.  Please make sure to copy each of the checks submitted and attach them to your completed Check Deposit Form.  If you are collecting money over a longer period of time, i.e. Membership, please submit multiple Deposit Forms.

Cash Deposits

Romona PTA Cash Deposit Form must be submitted for all cash deposits.

All Cash Deposits must be coordinated directly with the Assistant Treasurer.  All cash deposits will need to be re-counted, in person, by the Assistant Treasurer at the time of delivery.  Please allow time for this.

Cash deposits must be made within 2 days of receiving the cash.

For event-related deposits, the committee Chair will need to contact the Treasurer at treasurer@romonapta.org at least one week prior to the event to coordinate the collection/deposit.  No money is to be left unattended.

Cash Boxes and Opening Bank Form

If you require a cash box for your event, please complete a Cash Box Request Form.  This form should be completed and returned to the Treasurer’s mailbox, located in the main office at Romona, 5 days prior to the event.  Please contact the Treasurer, treasurer@romonapta.org to alert that a cash box request has been made.  The Treasurer or Assistant Treasurer will contact you when the cash box is ready to be picked up.  If you are unsure of the dollar amount needed for the cash box, please contact the Treasurer or the person who handled the event the prior year.

Request for Budget Increase

If you feel your event/committee may need a budget increase, please contact President, president@romonapta.org and the Treasurer, treasurer@romonpta.org, in writing, 20 days prior to the next PTA Executive Board meeting or the request must wait until the following month.

Questions?

Treasurer @ treasurer@romonapta.org

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Upcoming Important Dates/Deadlines!

Romona PTA Calendar

Mon, 04 Jul
  • D39 July 4th Holiday- All District Buildings Closed

Tue, 05 Jul
  • 8:30 am: D39 First Day of Summer School

    Central School is for Grades K-3
    First Period: 8:30-9:20am
    Second Period:  9:25-10:15 am
    Third Period:  10:20-11:10am

    Wilmette Junior High School is for Grades 4-7

    First Period: 8:40-9:30am
    Second Period:  9:35-10:25 am
    Third Period:  10:30-11:20am

Fri, 29 Jul
  • 8:30 am: D39 Last Day of Summer School

    Central School is for Grades K-3
    First Period: 8:30-9:20am
    Second Period:  9:25-10:15 am
    Third Period:  10:20-11:10am

    Wilmette Junior High School is for Grades 4-7

    First Period: 8:40-9:30am
    Second Period:  9:35-10:25 am
    Third Period:  10:30-11:20am

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PTA-Related Questions: president@romonapta.org